Privacy Policy

Effective Date: May 31, 2025

1. Introduction

Entity Client (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when using our services at app.entityclient.com.

2. Information We Collect

• Account Details: Name, surname, username, email, gender, password, internal ID.
• Device Information: IP address (public and private), browser, operating system, and user agent.
• OAuth Data: OAuth IDs if you connect Google, Microsoft, Discord, GitHub, or Spotify.
• Subscription & License Info: License keys, activation logs, expiration data.
• Usage Logs: Login attempts, timestamps, actions, and settings changes.
• Security Settings: Two-factor authentication and email-based alerts.
• Chat Data: Messages in support and user-to-user chats.
• Profile Information: Profile picture, social links, and customization data.
• Friends System: Friend requests, connections, blocks, and mutes.

3. How We Use Your Data

• To provide, manage, and personalize your experience.
• To authenticate logins, manage linked accounts, and deliver notifications.
• To process subscriptions, license validation, and renewals.
• To offer support, secure communication, and moderation features.
• To prevent abuse, detect fraud, and ensure platform integrity.

4. Legal Basis for Processing

• Consent: When you provide information to us directly.
• Contractual Necessity: To operate the service as agreed.
• Legitimate Interest: For improving performance and ensuring security.

5. Data Sharing & Third Parties

We never sell your data. We may share it with:

• Apple iCloud SMTP for sending email notifications.
• Auth.gg for license validation (if applicable).
• OAuth providers you connect: Google, Microsoft, Discord, GitHub, Spotify.
• Platform administrators for service and security purposes.

6. Data Security

Your information is stored securely using encrypted databases and passwords. Access is restricted to authorized admins. Communication is protected by SSL/TLS encryption.

7. Your Rights

• Request a copy of your data.
• Update or delete your account.
• Manage OAuth connections and preferences.
• Opt-in or out of notifications.
• Request data deletion (subject to account closure).

8. Cookies

We use minimal cookies for session management. We do not use tracking or advertising cookies.

9. External Links

Our platform may link to external services (e.g., OAuth providers, schools). We are not responsible for their privacy practices.

10. Changes to This Policy

This policy may be updated for legal, technical, or functional reasons. Major changes will be announced via dashboard notifications or email.

11. Contact

If you have questions or need support regarding your privacy, please email us at [email protected].